The club committee meets half a dozen times a year to discuss current and future activities in the club, to organise the work that needs doing behind the scenes and to take decisions about club's future direction.
We welcome feedback from members, and will always try to deal with any concerns you may have about the club, or any suggestions for improving the things we do.
Please feel free to approach any committee member with questions or suggestions or (we hope not!) complaints.
We welcome feedback from members, and will always try to deal with any concerns you may have about the club, or any suggestions for improving the things we do.
Please feel free to approach any committee member with questions or suggestions or (we hope not!) complaints.
The 2024 / 25 Club Committee
Committee roles
The following is a summary of the things the committee members do.
All Committee Members
- Attend meetings of the club committee and participate in discussions and decision making
- Be a friendly point of contact between our members and the club, assist with any members' concerns about the club
- Volunteer when possible to assist with club activities and committee duties
- Preside over the AGM while elections of officers takes place, and provide wise counsel to the committee
- Chair meetings of the Club committee
- Ensure that the committee develops clear short-term and long-term goals, and can deliver them
- Manage the Club accounts, financial position and payments
- Draw up an annual statement of account and present to the AGM.
- Organisation of club meetings, agendas and minutes of meetings.
- Liaison for England Athletics and regional athletics bodies
- Manage membership applications and renewals, process payments and maintain membership records.
- Manage England Athletics registrations.
- Deal with our kit suppliers, placing orders as required
- Storage of stock and handling members' kit orders and payments
- Prepare appropriate training programmes for club sessions, allocate leaders and keep club training diary updated
- Ensure that there is a sufficient pool of leaders and coaches, and to mentor new coaches.
- Assist members with training plans.
- Be welcoming faces for new and recently joined members to Club sessions, and help with which group or individual they might initially run with.
- Encourage members to take part in club team races, and generate team spirit.
- Organise the WVR annual Dinner / dance and presentation evening.
- Organise any other social events of the year, such as post marathon party, summer BBQ etc.
- Collate and contribute to monthly newsletter, be active on Facebook with items of interest, keep the website up-to-date
- Monitor inbox and reply to general enquiries
- Manage the services and accounts that are used for the website, email, calendar, document storage, and online payments
- Advise other committee members on the use of our IT services.
- Gives members a trained and trusted person to speak to about a concern.
- Is the lead person to manage any concern raised in an appropriate way and deal with concerns in a way that wouldn’t hamper an investigation.
- Will ensure any concern raised is shared with the right people at the right time.
- Is responsible for managing and reporting concerns about children or adults at risk.
- Undertakes training provided by England Athletics and understanding the policies and procedures set out by UK Athletics